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Submission of Abstracts - Guidance

Abstract Submissions now closed

Accepted abstracts will be submitted for publication in Clinical Oncology online. Abstracts will not be edited and will be published as received.

PLEASE READ THE GUIDANCE CAREFULLY
BEFORE SUBMITTING AN ABSTRACT

Registrar Authors only are invited to submit abstracts for acceptance for oral and poster presentation at the 20th BUG Annual Meeting, 8th & 9th September 2023 at the Hilton London Tower Bridge, 5 More London Place, Tooley Street, London, SE1 2BY.

Please note that abstract submissions are open to career Registrars in oncology or urology ONLY. This individual needs to be the lead/presenting author of ORIGINAL work and is required to attend the BUG Annual Meeting. Please DO NOT submit an abstract if you know you are unable to attend the Annual Meeting.

BUG considers submission of original Registrar-driven research projects and those with adequate data to assess the results and interpret the conclusions. The project should substantially be the own work of the submitting Registrar. Please note that case reports are not accepted.

Every abstract should be reviewed by a Consultant in advance of submission. The Consultant should also be asked to help prepare the Registrar in advance for any oral presentation to be conducted at the Annual Meeting.

The deadline for submission of abstracts is midnight Sunday 16th July 2023. Please do not post or email your abstract - it can only be submitted electronically via the form below.

Those Registrar authors invited to present their abstract for oral or poster presentation will be required to register and attend the BUG Annual Meeting. Registration and payment is required by the registration deadline of Sunday 13th August 2023. If the lead author’s meeting registration is not received by this date then the abstract will be withdrawn from the meeting and any subsequent presentation. Please do not submit an abstract if you know you will be unable to attend the Annual Meeting in person.

Important:
BUG does not accept abstracts that have:

  • been presented; published or likely to be accepted elsewhere in advance of the Annual Meeting. Please declare relevant information about any other submissions of the same abstract
  • been written by a medical writer or commercial entity on behalf of the author.

Evaluation

All submitted abstracts will be assessed by the Review Panel who will select abstracts for display and inclusion in the abstract booklet at the BUG Annual Meeting on Friday 10th September. There is no limit on the number of abstracts being accepted for display but only three of the accepted abstracts will be selected for oral presentation as well.

All authors will be advised on whether their abstract has been accepted or not and if so, whether for oral and/or presentation by Monday 31st July 2023.

All correspondence will be with the submitting author.

Preparing the Abstract

Abstract submissions should NOT include scientific tables, symbols or diagrams and should not exceed 300 words (excluding references).

The content should be arranged STRICTLY under the following headings:
PURPOSE - METHODS - RESULTS – CONCLUSION

The results should contain adequate data to assess the results and interpret the conclusions.

References should be identified in the text using square brackets, and numbered and listed consecutively at the end of the paper in the order in which they are first cited in the text. Within reason, the word count excludes the references listed. The Vancouver style needs to be used. (Author(s) – Family name and initials. Title of article. Title of journal – abbreviated publication year, month, day (month & day only if available); volume (issue):pages). If you are providing references and there are more than six authors on a reference, then the first six author names should be listed, followed by ‘et al’.

Presentation Format

Oral presentations - Those abstracts selected for oral presentation will each be strictly timed to eight minutes with two further minutes for discussion. All presentations must be delivered in English. The PowerPoint presentation should be sent to the BUG Secretariat ([email protected]) in advance of the Annual Meeting by Sunday 3rd September 2023.

Posters – Posters must be A0 (±84cm x 120cm), portrait style. Landscape style cannot be displayed.

Registrars are responsible for producing their posters and bringing them/putting them up at the meeting by the start of the meeting on Friday 8th September.

Citable Publication

Accepted abstracts will be submitted for publication in Clinical Oncology. Abstracts will not be edited and will be published as received.

Critical Dates 2023

Sunday 16th July 2023 Closing date for submission of abstracts
Monday 31st July 2023 Authors advised of acceptance or otherwise
Sunday 13th August 2023 Author Annual Meeting registration deadline
Sunday 3rd September 2023 Deadline to send PowerPoint presentations for oral presentations to the BUG Secretariat..
Friday 8th and Saturday 9th September 2023 20th BUG Annual Meeting

Abstract Submission

Abstract Submissions now closed