bugBritish Uro-oncology Group
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Submission of Abstracts - Guidance

Accepted abstracts will be submitted for publication in Clinical Oncology online. Abstracts will not be edited and will be published as received.

PLEASE READ THE GUIDANCE CAREFULLY
BEFORE SUBMITTING AN ABSTRACT

Registrar Authors only are invited to submit abstracts for acceptance for oral and e-poster presentation at the 18th BUG Annual Meeting, 10th September 2021 via this platform.

Please note that abstract submissions are open to career Registrars in oncology or urology ONLY. This individual needs to be the lead/presenting author of ORIGINAL work and is required to attend the BUG Annual Meeting. Please DO NOT submit an abstract if you know you are unable to attend the Annual Meeting.

BUG considers submission of original Registrar-driven research projects and those with adequate data to assess the results and interpret the conclusions. The project should substantially be the own work of the submitting Registrar.

Every abstract should be reviewed by a Consultant in advance of submission. The Consultant should also be asked to help prepare the Registrar in advance for any oral presentation to be conducted at the Annual Meeting.

The deadline for submission of abstracts is midnight Sunday 25th July 2021 and it can only be submitted electronically via the form below.

Those Registrar authors invited to present their abstract for oral or e-poster presentation will be required to register and attend the BUG Annual Meeting. Given the nature of the virtual meeting this year, there will be no registration fee required but Registrars will be required to complete the online registration form (coming soon) by the registration deadline of Sunday 29th August 2021. If the lead author’s meeting registration is not received by this date then the abstract will be withdrawn from the meeting and any subsequent presentation or publication. Please do not submit an abstract if you know you will be unable to attend the Annual Meeting.

Important:
BUG does not accept abstracts that have:

  • been presented; published or likely to be accepted elsewhere in advance of the Annual Meeting. Please declare relevant information about any other submissions of the same abstract
  • been written by a medical writer or commercial entity on behalf of the author.

Evaluation

All submitted abstracts will be assessed by the Review Panel who will select abstracts for virtual e-poster display and inclusion in the online abstract booklet at the BUG Annual Meeting on Friday 10th September. There is no limit on the number of abstracts being accepted for e-poster but only three of the accepted abstracts will be selected for oral presentation as well.

All authors will be advised on whether their abstract has been accepted or not and if so, whether for oral and/or e-poster presentation by Sunday 8th August 2021.

All correspondence will be with the submitting author.

Preparing the Abstract

Abstract submissions should NOT include scientific tables, symbols or diagrams and should not exceed 300 words (excluding references).

The content should be arranged STRICTLY under the following headings:
PURPOSE - METHODS - RESULTS – CONCLUSION

The results should contain adequate data to assess the results and interpret the conclusions.

References should be identified in the text using square brackets, and numbered and listed consecutively at the end of the paper in the order in which they are first cited in the text. Within reason, the word count excludes the references listed. The Vancouver style needs to be used. (Author(s) – Family name and initials. Title of article. Title of journal – abbreviated publication year, month, day (month & day only if available); volume (issue):pages). If you are providing references and there are more than six authors on a reference, then the first six author names should be listed, followed by ‘et al’.

Presentation Format

Oral presentations - Those abstracts selected for oral presentation will each be strictly timed to eight minutes with two further minutes for discussion. All presentations must be delivered in English. The PowerPoint presentation should be sent to the BUG Secretariat ([email protected]) in advance of the Annual Meeting by Sunday 5th September 2021.

e-posters – details on the format for e-posters will be provided to authors whose abstracts have been accepted for the meeting.
Registrars are responsible for emailing their e-posters to [email protected] by Sunday 5th September 2021. In addition to submission of the e-poster, the lead author of those e-posters accepted will be asked to self-film a ‘one minute’ snapshot presentation of their poster in the plenary session: “Why you should look at my poster”. Please note this is not an ‘oral presentation’ as detailed in the Abstract Submission Guide. An abstract title slide will be provided by BUG and then the recording will be played at some point during the meeting with a link to the accepted e-poster.

Citable Publication

Accepted abstracts will be submitted for publication in Clinical Oncology. Abstracts will not be edited and will be published as received.

Critical Dates 2021

Sunday 25th July 2021 Closing date for submission of abstracts
Sunday 8th August 2021 Authors advised of acceptance or otherwise
Sunday 29th August 2021 Author Annual Meeting registration deadline
Sunday 5th September 2021 Deadline to send e-posters, why you should look at my poster recordings and PowerPoint presentations for oral presentations to the BUG Secretariat.
Friday 10th September 2021 18th BUG Annual Meeting

Abstract Submission

Please Note: no HTML allowed - no links, no urls.

Submission Category:
Prostate Bladder Renal Testis Penile Other
Other:
Abstract Title:
Mandatory fields:
I confirm I am a Career Registrar in Oncology or Urology and will, if the abstract is accepted, be the presenting author at the BUG Annual Meeting
I confirm that this abstract has not been published elsewhere. If it is accepted for publication elsewhere, I will advise the BUG Secretariat

Please list the first six authors.
Career Registrar lead and presenting author   Title/Hospital/Institution
from
Contributing Authors
from
from
from
from
from

Purpose:
Methods:
Results:
Conclusion:

References:

Have authors received financial support for this work? Yes No
If YES, please provide source of finance.
Is it anticipated that this abstract will be published or presented elsewhere in advance of the BUG Annual Meeting? Yes No
If YES, please provide details.
NB: No HTML or weblinks allowed.
Is this project part of work to gain a higher degree? Yes No
Reviewed by Consultant Yes No
Name required below
Consultant name:
Lead and presenting author's correspondence details:
Title:
First name:
Surname:
Current appointment:
Hospital/clinic name:
Hospital/clinic address:
Postcode:
Email:
Telephone:
Fax: