bugBritish Uro-oncology Group

16th BUG Annual Meeting

Submission of Abstracts - Guidance

Accepted Abstracts will be submitted for publication in Clinical Oncology

Registrar Authors are invited to submit abstracts for acceptance for oral and poster presentation at the 16th BUG Annual Meeting, 13-14th September 2019 at the Hilton Birmingham Metropole, NEC, Birmingham.

Please note that abstract submissions are open to career Registrars in oncology or urology ONLY. This individual needs to be the lead/presenting author and is required to attend the BUG Annual Meeting. Please DO NOT submit an abstract if you know you are unable to attend the Annual Meeting.

BUG encourages submission of original Registrar-driven research projects and those with adequate data to assess the results and interpret the conclusions. The project should substantially be the own work of the submitting Registrar. and/or whether it is part of work for higher degree.

Every abstract should be reviewed by a Consultant in advance of submission. The Consultant should also be asked to help prepare the Registrar in advance for any oral presentation to be conducted at the Annual Meeting.

The deadline for submission of abstracts is midnight Sunday 21st July 2019. Please do not post or fax your abstract - it can only be submitted electronically via the form below.

Those Registrar authors invited to present their abstract for oral or poster presentation will be required to register and attend the BUG Annual Meeting and registration and payment is required by the registration deadline of Wednesday 28th August 2019. If the lead author’s meeting registration is not received by this date then the abstract will be withdrawn from the meeting and any subsequent presentation. Please do not submit an abstract if you know you will be unable to attend the Annual Meeting in person.

BUG does not accept abstracts that have:

  • been presented; published or likely to be accepted elsewhere in advance of the Annual Meeting. Please declare relevant information about any other submissions of the same abstract
  • been written by a medical writer on behalf of the author.


All submitted abstracts will be assessed by the Review Panel who will accept abstracts for poster display at the BUG Annual Meeting on Friday 13th and Saturday 14th September. There is no limit on the number of abstracts being accepted for poster but only three of the accepted abstracts will be selected for oral presentation as well.

All authors will be advised on whether their abstract has been accepted or not and if so, whether for oral and/or poster presentation by Sunday 4th August 2019.

All correspondence will be with the submitting author.

Preparing the Abstract

Abstract submissions should NOT include scientific tables, symbols or diagrams and should not exceed 300 words (excluding references).

The content should be arranged STRICTLY under the following headings:

The results should contain adequate data to assess the results and interpret the conclusions.

References should be identified in the text using square brackets, and numbered and listed consecutively at the end of the paper in the order in which they are first cited in the text. Within reason, the word count excludes the references listed. The Vancouver style is used. (Author(s) – Family name and initials. Title of article. Title of journal – abbreviated publication year, month, day (month & day only if available); volume (issue):pages). If you are providing references and there are more than six authors on a reference, then the first six author names should be listed, followed by ‘et al’.

Presentation Format

Oral presentations Each presentation will be strictly timed to eight minutes with two further minutes for discussion. All presentations must be delivered in English. The PowerPoint presentation should be sent to the BUG Secretariat ([email protected]) in advance of the Annual Meeting by Sunday 8th September 2019.

Posters Posters must be A0 (84cm x 120cm), portrait style. Landscape style cannot be displayed.
Registrars are responsible for producing their posters and bringing them/putting them up at the meeting by the start of the meeting on Friday 13th September.

Citable Publication

Accepted abstracts will be submitted for publication in Clinical Oncology. Abstracts will not be edited and will be published as received.

Critical Dates 2019

Sunday 21st July 2019 Closing date for submission of abstracts
Sunday 4th August 2019 Authors advised of acceptance or otherwise
Sunday 18th August 2019 Author Annual Meeting registration deadline
Sunday 8th September 2019 Deadline to send any PowerPoint presentations to the BUG Secretariat for those selected as Oral & Poster Presentations
Friday 13th/Saturday 14th September 2019 16th BUG Annual Meeting

Abstract Submission

Please Note: no HTML allowed - no links, no urls.

Submission Category:
Prostate Bladder Renal Testis Penile Other
Abstract Title:
Mandatory fields:
I confirm I am a Career Registrar in Oncology or Urology and will, if the abstract is accepted, be the presenting author at the BUG Annual Meeting
I confirm that this abstract has not been published elsewhere. If it is accepted for publication elsewhere, I will advise the BUG Secretariat

Please list the first six authors.
Career Registrar lead and presenting author   Title/Hospital/Institution
Contributing Authors

Have authors received financial support for this work? Yes No
If YES, please provide source of finance.
Is it possible that this abstract will be published or presented elsewhere in advance of the BUG Annual Meeting? Yes No
If YES, please provide details.
NB: No HTML or weblinks allowed.
Reviewed by Consultant Yes No
Name required below
Consultant name:
Lead and presenting author's correspondence details:
First name:
Current appointment:
Hospital/clinic name:
Hospital/clinic address: